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  • Location: Mumbai
    Job Type : Permanent
    Date: Wednesday, 21 March 2018
    Purpose of the position: To ensure administrative support and coordinate / liaison transporter billing and other associated activities for the Distribution Department pan India and assisting Cluster Head Distribution in secretarial functions. Principal responsibilities: Keeping track on the tenure of transporter agreements, renewal of agreements on expiry Coordinating on the travel and accommodation arrangements for Cluster Head Distribution ( also Distribution Team for specific group travel / events) with Company Guest Houses / Hotels , Travel desk and empanelled travel agents Filing of documents and ensuring ensure safe custody of all Distribution Dept. files / CDs Facilitating payment of transporter bills and troubleshooting of internal issues causing delay in processing bill payments and ensuring non recurrence in future Updating Departmental Organisation Chart from time to time, preparing MIS Reports on monthly transport billing, monthly travel expenses of the Distribution Department, checking for wrong posting of expenses and referring to Finance for correction Administrative arrangement for the Department, viz. coordinating any Departmental events, etc. Key Interfaces: Cluster Head Distribution Distribution Managers Bulk Regional Distribution Managers Location Distribution Managers Finance Team Vendor Service Centre Administrative Dept, HR, Procurement Suppliers / Vendors / Agents Transporters Required critical behaviours: Business acumen (Business results) Delivers team results (30%) Functional and technical competence (Authoritative expertise) Shares information and knowledge (30%) Cross-cultural communication and collaboration(Cultural sensitivity) Communicates openly and convincingly (20%) Role Modelling (Commitment to the company) Visibly supports and executes decisions once they are made (20%) Required key skills (functional/technical): Clear understanding of the Distribution Department logistics environment in the country Ability to take quick decisions based on circumstances, data support system Good understanding of the internal and external interfaces Systematic and organised in executing and prioritising of tasks Good communication skills to interact with internal Departments ,vendors and transporters